Effective December 9, 2019 to reduce some of reporting burdens placed on Employee Leasing Companies, the following quarterly report requirements have been changed.
1st and 3rd Quarter Reporting shall include the completed DBPR EL 4504 Quarterly Report Form, a balance sheet, income statement and a copy of the company’s workers’ compensation certificate of insurance in effect for the applicable quarter.
2nd and 4th Quarter Reporting shall include the completed DBPR EL 4504 Quarterly Report Form and a copy of the company’s workers’ compensation certificate of insurance in effect for the applicable quarter.
Paperless Licensing, effective 01/04/2018
The Department of Business and Professional Regulation is excited to announce an advancement in how we license employee leasing companies in the State of Florida.
The Department has implemented an innovative way to expedite the licensing process for employee leasing companies and controlling persons. The Department will no longer be mailing licenses upon issuance, as licensees can now print their licenses by logging into their secure online account with the Department. This will allow new licensees to enter the work force at least 7 to 10 business days early, whereas, in the past, they would have to wait for the license to arrive in the mail. In addition to new licenses, this process will allow licensees to renew online and print the license at their convenience.
Electronic Submission of Annual and Quarterly Reports
Streamlined Applications Released
In an effort to assist applicants through the licensure process and to reduce the number of deficient applications, the Department of Business and Professional Regulation and the Board of Employee Leasing Companies conducted a complete review and revision of all applications. The updated applications were launched March 25, 2013.
Workers’ compensation insurance required reporting by insurance carriers
Every insurer authorized to insure employers in the State of Florida (except for individual self-insurers approved under Section 440.38, F.S.) must file policy information electronically to the Division of Workers’ Compensation. In accordance with Chapter 69L-56, F.A.C., via Electronic Data Interchange or EDI. The data must be formatted correctly and new policies must be reported no later than 30 days after the effective date of the policy. If the data is formatted correctly, when the system updates overnight that particular policy is added to the Division of Workers’ Compensation’s database. If the policy data is not correctly formatted, the filing is rejected and sent back to the carrier to correct any deficiencies and re-file the data. In addition, if the policy is for a PEO, it should have an Employee Leasing Policy Identification Code of 2, 3 or 4, in accordance with Rule 69L-56.205, F.A.C.. Code 2 is for leased workers of multiple client companies (most common); Code 3 identifies an Employee Leasing Policy for Non-leased Workers; and Code 4, which identifies a Client Company Policy For Leased Workers of the Client Company. If a policy has been purchased, and greater than 30 days have passed since the effective date, but it is not in the Division’s database yet, or it has been reported but is not indicated to be an Employee Leasing Policy, the PEO should contact their agent or carrier and have the data entered using the correct formatting. The entity applying for licensure should ensure that the FEIN and company name which they are requesting the license for, match what is reported on the policy exactly. There is often a mismatch in this data, which can slow down the process.
The public may verify whether a policy has been reported or not at the following Division of Workers’ Compensation website; https://apps8.fldfs.com/proofofcoverage/Search.aspx.
If you have further questions about how to ensure that your insurance information is reported correctly by your carrier, contact:
The Department of Financial Services
Division of Workers’ Compensation
Bureau of Compliance
Phone (850) 413-1609
All requests for publications, documents, forms, applications for licenses, permits and other similar certifications can be obtained by contacting the Customer Contact Center.
Division of Professions
Board of Employee Leasing Companies
2601 Blair Stone Road
Tallahassee, FL 32399-0783