Division of Hotels and Restaurants
Download Files and Public Records FAQ
All information on this page is current and was last reviewed by the division on July 12, 2013.
> What information does the Division of Hotels and Restaurants provide as a download file on the Instant Public Records website?
The Instant Public Records website includes current and historical data for the Bureau of Elevator Safety, public food service establishments, and public lodging establishments. Download files providing current data are updated weekly, unless otherwise noted.
Elevators download files include:
- Active elevators and other vertical conveyances, registered elevator companies, certificates of competency, and certified elevator inspectors; and
- Elevator permits issued by the Bureau of Elevator Safety.
Lodging download files include:
- Inspection results;
- Active lodging establishments by licensing district; and
- New and change owner lodging licenses issued.
Restaurants/Food Service download files include:
- Inspection results;
- District lists of active food service establishments in Florida;
- New and change owner food service licenses issued;
- Administrative complaints and fines, updated monthly;
- Plan reviews processed by the division within the past 18 months; and
- Food service workers trained in Florida.
> How do I get help downloading the files available as instant public records?
Helpful information can be found on our General Information webpage and Public Records Read Me/Disclaimer webpage. Other than that, the department does not offer technical support during or after the download process. If you require assistance, please refer to your computer manuals, or contact your Corporate Help Desk or Internet Service Provider.
> Where can I find information explaining the Division of Hotels and Restaurants download file layout, including column headings and code descriptions?
The Hotels and Restaurants Public Records Layout Information webpage explains the column headings and the codes used by our system. Additional information is available on our Inspections webpage.
> What does the column for PDA Status in the food service and lodging inspection download files mean?
Division of Hotels and Restaurants inspectors use mobile devices for collecting inspection data and producing inspection reports for the licensees. These devices promote consistency, legibility, accuracy and thoroughness in our inspection process.
> What do the columns for violations on the food service and lodging inspection download files mean?
These columns coincide numerically with the violations described on the Hotels and Restaurants Public Records Layout Information webpage. Complete listings of our food and lodging violations are available on our Inspections website. We also provide examples of our food and lodging inspection reports for your information.
> Why are there more violation columns than actual violations on the food service and lodging inspection download files?
The extra columns correspond to obsolete references that are no longer used. These columns will always show a zero value.
> What do the numbers in the violations columns on the food service and lodging inspection download files mean?
Most violations have multiple code citations and observations referenced within the single numeric violation code or category. For example, a vermin violation has observations for "Roaches noted", "Flies in kitchen", "Dead roaches", etc. Each of these constitute a separate violation under the violation category. The number in the violation column indicates the total number of violations cited for that violation category. For instance, if an inspector cited violations for "Roaches noted" and "Flies in kitchen," a "2" would be listed in the violation column for a vermin violation. A zero means no violations were cited for that violation category. Complete listings of our food and lodging violations are available on our Inspections website.
> Where can I find more information about what the Division of Hotels and Restaurants inspector found?
The best public resource we have for inspection information is our Inspection Search Portal. This site includes all of the individual citations and observations for each inspection completed with a mobile device (as well as abbreviated information for manually entered inspections). If you see an inspection in the extracts that interests you, note the license number to find the records faster. You can also perform a search by license name.
> Whom should I contact if I have questions about the Instant Public Records download files.
Please call our Customer Contact Center at 850.487.1395 or use our contact form.
> How can I obtain records from the Division of Hotels and Restaurants that are not available for download from the Instant Public Records website?
Please email the division at firstname.lastname@example.org. You may also request public records by telephone, fax or standard mail. More information on submitting public records requests is available on our website.