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Term Glossary

GENERAL

Address Types

Three types of addresses have been established to support your needs: main, license mailing, and license location.  

Main Address - This address is the Primary Address on file.

License Mailing Address - This is the address where the mail associated with a particular license will be sent (if different from the Main or License Location addresses). 

License Location - This is the address where the place of business is physically located.

An example of the use of different addresses:  

If Jane Doe is a sales associate that works for ACME Realty, she may have 3 different addresses listed in her profile.  Her Main Address would be the address of ACME Realty's corporate headquarters. Her License Mailing may be her home so she doesn't have to visit the office to pick up her mail.  Finally, her License Location would be the address of the ACME Realty's branch office where she works.

If Jane Doe worked independently, she may have only one address on file (Main Address) as her office is the same place she wishes to receive her mail.

Application Checklist Items

Numerous items across all boards and divisions that are required to consider an application complete. The following checklist items apply to the majority of applications.

Name, Address, Phone, Email - demographic information required for the application

Fees - payment of fees for the application

License Data - all the data needed for your license has been provided. (e.g. license location address, birth date, Right of Occupancy, Fingerprint Affidavit forms [if required], etc.).

Application or License Status

Two terms are used to describe the status of a license or an application: primary status and secondary status. Below are the general definitions of each of these terms to help clarify the status of either the application or license that you are reviewing.  

Primary Status Definitions

Applicant - the individual or organization has applied for a license but has not yet been approved.

Withdrew - the individual or organization in question withdrew their request for licensure.

Expired - the individual or organization's application has expired.

Deny Credential - the application for licensure was denied due to insufficient information and/or credentials.

Eligible -  the applicant has been approved to proceed with the next licensure requirement (e.g. examination).

Current - the licensee is up to date with respect to the department's requirements for licensure.

Invol. Inactive - the licensee has not completed a timely renewal of their license.

Delinquent - the licensee has not completed a timely renewal of their license.

Lic Expired - the licensee has not completed a timely renewal of their license.

Probation - the licensee has been placed on probation by the department as part of a disciplinary action or as a condition of licensure. 

Retired - the department was notified that the licensee wishes to retire and therefore updated the license record accordingly.  

Conditional - the licensee is up to date with the department requirements (e.g. continuing education, payment, etc.) but most operate under pre-determined guidelines. For example, a condition of licensure may be that an individual must work under a supervisor.

License Authority Voided - the licensee has not been timely in meeting their obligations to the department.

Suspended - the licensee's work privileges have been suspended for a specified period of time.

Vol. Relinquish - the licensee has returned their current license as notification that they no longer desire to possess the license.

Relinquish - the department requests the forfeiture (return) of the associated license.

Null & Void - the licensee has failed to renew several times. To operate under the terms of this license again, the licensee would have to reapply for licensure.

Revoked - the licensee no longer meets the department's requirements to operate under the associated license.

Deceased - the department was notified that the licensee is now deceased and therefore updated the license record.

Secondary Status Definitions

Active - the licensee is allowed to operate under the associated license.

Closed - the organization associated with this license will be closed for business for a set period of time (e.g. remodeling).

Inactive - the licensee has met the department's requirements for licensure but is not allowed to work under this license.  Licenses are usually inactive if the person or organization wants to remain in good standing while they pursue other ventures.  In order to return to an active status, the individual or organization would simply have to notify the department and complete any outstanding requirements, such as continuing education.

No Employer - the terms of the associated license require that a related license be established.  This status reflects there is currently no employer "sponsoring" this license.

No Qualifying Broker - the terms of the associated license require that a related license be established. This status reflects there is currently such a relationship but the broker involved is not currently eligible to "sponsor."

Restricted by Agreement/Order - License subject to non-disciplinary agreement or order with the Division. Practice is not permitted.

Date Filed
The date filed is the date that the application was received by the DBPR application intake unit.

Expires
The expiration date is the date that either the license or the application, whichever is applicable, is set to expire.  For example, if an individual is licensed, they may have an expiration date of 9/30/2003.  This means the individual would have to renew by that date to retain their license's status. Renewals after this date would require payment of delinquent fees, and possibly another application for licensure.

Hint Question & Answer

Hint Question - The question made up by the person activating their Online Services Account, which becomes part of their security profile. An example of a hint question is "What is my favorite movie?" or "What is my mother's maiden name?"

Hint Answer - The associated answer to the hint question added as part of the activation process. For example, if the hint question was "What is my favorite movie?" the hint answer may be "The Natural".  

Initial PIN
The 4-digit code mailed to you so that you can activate your Online Services Account. 

Licensure Date
The date the individual or organization was first licensed.

License Type
The various professions / occupations / businesses currently supported by DBPR's Online Services website. Below is a table with an example of the translation codes (e.g. BK) to their appropiate license type.

Code      License Type
AC      Appraiser Courses
BK      Real Estate Broker or Sales
BL      Real Estate Broker or Sales
BO      Real Estate Branch Office
CQ      Real Estate Corporation
GA      General Appraisal Instructor
IR      Residential Appraisal Instructor
PR      Real Estate Partnership
RC      Real Estate Courses
RD      Certified Residential Appraiser
RH      Licensed Appraiser
RI      Registered Assistant Appraiser
RZ      Certified General Appraiser
SL      Real Estate Broker or Sales
ZH      Real Estate Instructor
ZH      Real Estate School
ZH      Real Estate Additional Location
ZH      Chief Administrator

Name Types

Primary - The licensee's legal name as it appears on their license.

Alternate - An additional name that the licensee has provided to the department such as a "Doing Business As" name.

Related - The names that the licensee has provided as contacts for the correspondence from the department, for example an attorney or office manager.

Profile
Your profile consists of several pieces of information: registered name(s), tax identification number, date of birth & gender if applicable and all current addresses.

Rank
Rank is a term used to segregate the requirements for licensure between groups that are somewhat similar in nature.  For example, the license type known as Real Estate Broker or Sales has within it three ranks:  sales associate, broker associate and broker.  All of these "ranks" have varying requirements for licensure but are within the same profession.  Rank is used to separate them more easily.

ALCOHOLIC BEVERAGES & TOBACCO TERM GLOSSARY

Application or License Status

Two terms are used to describe the status of a license or an application: primary status and secondary status. Below are the general definitions of each of these terms to help clarify the status of either the application or license that you are reviewing.  

Primary Status Definitions

Applicant - the individual or organization has applied for a license but has not yet been approved.

Withdrew - the individual or organization in question withdrew their request for licensure.

Expired - the individual or organization's application has expired.

Deny Credential - the application for licensure was denied due to insufficient information and/or credentials.

Current - the licensee is up to date with respect to the department's requirements for licensure.

Temporary Certificate - The applicant has chosen to purchase a temporary license in order to begin operating their business while the department is processing their application for permanent licensure.

Probation - the licensee has been placed on probation by the department as part of a disciplinary action. 

Conditional - the licensee is up to date with the department requirements (e.g. continuing education, payment, etc.) but most operate under pre-determined guidelines. For example, a condition of licensure may be that an individual must work under a supervisor.

Escrow - The licensee has chosen to place their license in escrow with the department, and cannot conduct licensed activity at a location.

License Authority Voided - the licensee has not been timely in meeting their obligations to the department.

Suspended - the licensee's work privileges have been suspended for a specified period of time.

Invol. Inactive - the licensee has not completed a timely renewal of their license.

Vol. Relinquish - the licensee has returned their current license as notification that they no longer desire to possess the license.

Relinquish - the department requests the forfeiture (return) of the associated license.

Null & Void - the licensee has failed to renew their license in a timely manner. To operate under the terms of this license again, the licensee would have to reapply for licensure.

Revoked - the licensee no longer meets the department's requirements to operate under the associated license, or an administrative action has been taken by the department to deny licensure.

Revoked Without Prejudice to Transfer - The licensee may attempt to transfer their revoked license.

Revoked Without Prejudice to Location - A new license application may be attempted for the formerly licensed location; however, the licensee may not attempt a transfer of their revoked license.

Revoked With Prejudice to Location - A new license cannot be issued at that location address, and the licensee may not attempt a transfer of their revoked license.

Deceased - the department was notified that the licensee is now deceased and therefore updated the license record.

Secondary Status Definitions

Active - the licensee is allowed to operate under the associated license.

Inactive - the licensee has met the department's requirements for licensure but is not allowed to work under this license.  Licenses are usually inactive if the person or organization wants to remain in good standing while they pursue other ventures.  In order to return to an active status, the individual or organization would simply have to notify the department and complete any outstanding requirements, such as continuing education.

Transfer Pending - Stops all other transactions while an application for license transfer is being processed.

Pending Payment - Stops all processing except for the generation of a renewal notice.

Administrative Hold - No license transactions allowed.

License Type
The various professions/occupations/businesses that are currently supported by DBPR's Online Services website. Below is a table with an example of the translation codes (e.g. 4006) to their appropriate license type.

Code      License Type
4001      Wholesale Tobacco Dealer
4002      Limited Permits
4003      Permits
4004      Common Carriers
4005      Manufacturers/Distributors
4006      Retail Beverages
4007      Pool Buying
4008      Brands
4009      Related Parties
4011      Brand Registrant
4012      Retail Tobacco Products Dealer
4013      Salesperson of Wine & Spirits
4014      Bottle Club
4015      Dual Licenses

Rank
Also known as "series", the term is used to segregate the requirements for licensure between groups that are somewhat similar in nature. For example, the license type known as 4001 - Wholesale Tobacco Dealer has within it four ranks:

All of these "ranks" have varying requirements for licensure but are within the same profession. Rank is used to seperate them more easily. For a complete listing of the ranks (series) used by the Division of Alcoholic Beverages and Tobacco, please visit http://www.myflorida.com/dbpr/abt/rules_statutes/license_types.pdf.

Special Qualifications
Also known as "modifiers", these provide supplemental information with regards to the License Type and Rank. Below are some of the common modifiers that might be shown as special qualifications.

Dual Beverage and Tobacco License - Indicates that this retail beverage license is also licensed to sell cigarettes and other tobacco products.

Quota License - This applies to ranks 4-8COP, 3PS, 3APS, 3BPS, 3CPS, and 3DPS. For every increase in the population of a county by 4,500 residents, a new quota license is created. In order to obtain a quota (liquor) license, you must either buy an existing license, or enter the quota drawing to win the right to apply for a quota license.

Restaurant - COP only - This applies to a license to sell beer, wine, and liquor for consumption on premises in connection with a restaurant. Package sales are not permitted. The licensee must meet certain requirements and the license cannot be transferred to a new location.

Liens - Indicates that a lien has been filed with the department on this license.

FLORIDA CONDOMINIUMS, TIMESHARES, AND MOBILE HOMES TERM GLOSSARY
When performing searches for projects, developers, managing entities, associations and park owners this list of terms and definitions will help you find the information for which you are looking.

Applicable Online Services
  Search for a Licensee This service allows you to search for information about a particular project, developer, managing entity, association or park owner.
  Request Public Records Information This service allows users to request copies of specific project documents (e.g. 119 Request) as well as providing access to additional information such as arbitration, statutes and download files.

Useful Definitions
 Applicants   Anyone submitting a filing to the Division of Florida Condominiums, Timeshares, and Mobile Homes  
 Expires   This is the same as your annual fee due date  
 License Number   This is the same as your project number, developer number, park owner or managing entity number, e.g. PRMY001739  
 License Type   The License Type describes the type of program area (e.g. Mobile Home Project, Condominium Project, Timeshare Project, etc.)  
 Licensure Date   This is the date the initial filing was approved  
 Rank   Ranks are used to identify different types of projects  
 Related License Information   Provides additional information to related parties to a registration, e.g. the original developer  
 Search by City or County   Allows you to search for a project, association, developer, etc. by the city or county location  
 Search by License Number   Allows you to search by project number, developer number, park owner or managing entity number  
 Search by License Type   Allows you to search by program area (e.g. Mobile Home Project, Condominium Project, Timeshare Project, etc.)  
 Search by Name   Allows you to search by project, association, developer, park owner, etc.  
 Special Qualifications   This describes different project modifiers such as multi-timeshare or condo conversion  
 Status   Describes the currect status for a particular filing or project  
 View License Complaint   View final agency actions against a particular project, association, developer, park owner, etc.  

Other online services and/or terms present may not apply to the Division of Florida Condominiums, Timeshares, and Mobile Homes. Examples of these terms include:
  • Activate My Account
  • Apply for a License
  • Change My Address
  • Change My PIN
  • Renew a License
  • Search by Individuals Only
  • Unlicensed Complaints
  • View Application Status